Municipal Accountant

Service Pledge

We are committed to perform and discharge our duties with competence and integrity remain true to the people at all times; respect the rights of others; uphold public interest over and above personal interest; refrain from discriminating against anyone, especially the poor and the underprivileged, and fight against acts contrary to law, rules and regulations.

Services:

Certification Of Vouchers, Payrolls And Job Orders
About The Service:

The Accounting Office is responsible in the Certification of obligation of allotment for the purpose and completeness of supporting documents.

How to Avail of the Service:

FOLLOW THESE STEPS IT WILL TAKE YOU PLEASE APPROACH
Submit disbursement vouchers, Payrolls and Job Orders

Present your vouchers, payrolls or Job Orders to the receiving clerk for recording of incoming vouchers.
1 minute Marivic Abaya
Casual Clerk
Forward vouchers, payrolls or Job Orders for review and scrutiny. 30 minutes Unesie C. Penados
Municipal Accountant
Certification of submitted Vouchers, Payrolls and Job Orders, if they are found complete of supporting documents. 5 minutes Unesie C. Penados

Municipal Accountant
Forward vouchers & payrolls to MTO for funds availability certification. Angelina SU. Torres

Municipal Treasurer
FOR DISBURSEMENT VOUCHERS

4. A.1. Forward vouchers for approval for payment to the Mayor’s Office.

Jesebel C. Benitez

Administrative Aide IV
4.A.2 Submit approved for payment vouchers to the Treasurer’s Office for check issuance Manuel R. Cajocon Jr

Administrative Assistant II
4. A.3 Forward vouchers with checks for signature to the Mayor’s office. Jesebel C. Benitez

Administrative Aide IV
4. A.4 JEV Preparation and issuance of Accountants Advice 10 minutes Unesie C. Penados

Municipal Accountant
4. A.5 Forward vouchers to Mun. Treasurer’s Office for release of checks to claimants Manuel R. Cajocon Jr

Administrative Assistant II
FOR PAYROLLS

4. B. 1 Forward payrolls to the Treasurer’s office

Elmo J. Olario

Cashier II

FOR JOB ORDERS

4. C. I Forward Job Orders to

different requesting offices for payroll preparation

Prescribing Documentary Requirements On Various Transactions
About the Service:

Documentary requirements are to be submitted in order to determine the validity, propriety and legality of the claim involved. Minimum requirements are listed according to the type of disbursement. However, additional documents maybe added in a case to case basis.

How to Avail of the Service:

A.PERSONAL SERVICES
I. Salaries
1.1 First salary under an Original Appointment ( Sec. 197 GAAM I)
1.2 Salary under an Appointment by Transfer ( Sec. 20o GAAM I)
1.3 Salary Differentials under Promotional Appointment ( Sec. 119 GAAM I)
1.4 Salary upon Termination of Service
1.5 Salary Due Heirs of Deceased Employees
1.6 Salary Accruing Pending Suspension (Sec. 220 GAAM I) Print E-mail Burn Open
2. Commutation of Leave of Absence
2.1 Vacation or Sick Leave
2.2 Maternity Leave
2.3 Monetization of Leave/Service Credits
2.4 Terminal Leave (COA Cir. 81-55, Feb 23, 1981m)
2.5 Overtime Pay
2.6 Honorarium

B.MAINTENANCE and OTHER OPERATING EXPENSES
I. Travel Expenses
1. Local Travel
1.1 For Department of Health Field Personnel
1.2 For Travel in Connection with Appearance in Court
2. Foreign Travel

II. Communication Services
1. Telephone Charges
2. Telegrams, Cables and Wireless Charges
3. Postage Charges

III. Repairs and Maintenance of Government Facilities
1. By Administration
2. By Contract
2. b.) Negotiated Contract (First Payment)
2. b.i). Succeeding Payments (Additional)
2. b.ii). Final Payment

IV. Maintenance of motor vehicles used for official Travels of officials and Employees
1. Repair and/or Servicing
2. In case of Major Repair

V. Transportation Services
1. Hauling Services
2. Shipments

VI. Supplies and Materials

VII. Gasoline, Oil and Lubricants

VIII. Water, Illumination and Power Services

Accountant’s Certification
About the Service:

The Accounting Office issues certifications 1o employees for remunerations regarding amount paid for salary loan repayments, contributions to different government agencies, government owned or controlled corporations and other financial institutions. Barangays of this municipality would, from time to time, request for certifications of their account balances to be used for any legal purpose(s) and to support the annual budget for review in the Sangguniang Bayan. Other certifications are requested by clients and are correspondingly issued to them in accordance with their respective needs.

How to Avail of the Service:

FOLLOW THESE STEPS IT WILL TAKE YOU PLEASE APPROACH
1. Submit request for certification.

Upon submission of request, a clerk refers to the books for verification and possible issuance of ertification.

5 minutes Joceyn A. Maghanoy
Plantilla Casual
2. Payment of fees

Pay certification fee at the Treasurer’s Office.

REVENUE COLLECTION
AGENT
Present Official Receipt Obtained from the Treasurer’s Office. 1 minute Jocelyn A. Maghanoy
Plantilla Casual
For certifications Requested by Employees and Other clients
4. Preparation of certification 30 minutes Jocelyn A. Maghanoy
Plantilla Casual
5. Forward certification for Signing to the Municipal Accountant 5 minutes Unesie C. Penados
Municipal Accountant
6. Issuance of the Certification 5 minutes Jocelyn A. Maghanoy
Plantilla Casual
For Certifications Requested by Barangays
4. Preparation of certification 30 minutes Lorna E. Carcellar
Admin. Assistant II
5. Forward certification for Signing  to the Municipal Accountant. 5 minutes Unesie C. Penados
Municipal Accountant
6. Issuance of the Certification 5 minutes Lorna E. Carcellar
Admin. Assistant II
Barangay Transactions Receiving Registries And Other Reports Certification
About the Service:

Per COA Circular No. 2008-011 dated October 10, 2008, it is mandated that the barangay treasurer shall submit to the municipal/city accountant all copies of documents pertaining to the financial transactions of the barangay and the municipal accountant shall subsequently forward to the COA Auditor concerned the said reports.

FOLLOW THESE STEPS IT WILL TAKE YOU PLEASE APPROACH
1. Barangay Treasurer hands in Letter of Transmittal for submission 1 minute Merlyn B. Repaja
Jocelyn P.Lim
Plantilla Casual
2. Forward Letter of Transmittal to Accounting Clerk for checking to  determine completeness of required  documents for recording. 30 Minutes Lorna E. Carcellar
Admin. Assistant II
3. Return one copy of the transmittal Letter to the Barangay Record Keeper  marked received with signature and  date for acknowledgement. 3 minutes Lorna E. Carcellar
Admin. Assistant II